APPROVED 11/5/18

Board of Education Finance Committee (Thursday, August 30, 2018)

Generated by Debbie Tressler on Thursday, August 30, 2018

1. Board Finance Committee

A. Call to Order

9:08 a.m.

B. Roll Call

Present: Zen Kelly (via Skype), Mike Illg (via Skype)
Absent: Dan Castimore
Others: Dave Jones, Liz Hayes, Debbie Tressler, Penny Vadla (arrived at 9:13 a.m.)

Mr. Navarre arrived at 9:33 a.m.

C. Approval of Notes

Mrs. Vadla attended as an ex-officio member however, should not be counted to establish a quorum.
Mr. Kelly noted the March 2, 2018 were not approved at the July 9 meeting due to lack of a quorum.

The committee will act on the March 2, 2018 and the July 9, 2018 notes at their next meeting.

E. Timeline for FY20 Budget Development

Ms. Hayes discussed the budget development calendar. She asked for input on the October and February dates. KP Borough Assembly and district joint budget work session will be scheduled to begin in January, the date will be determined after the Assembly establishes its 2019 meeting calendar.
The committee discussed holding a joint meeting with the Borough Assembly, in October, to meet the newly seated assembly members. Instead, Mr. Dusek and Mr. Jones will reach out and meet with any new members individually.
Mr. Navarre arrived 9:33 a.m., establishing a quorum.
The committee discussed revising BP 3100 Budget to allow for flexibility in public forum dates.
Mr. Navarre suggested developing a budget that includes everything the district needs for the best education program. He suggested designating the Oct. 16 quarterly work session as a whole day to work on budget development. Mr. Kelly recommended this idea be discussed by the full board.
The first public forum will be a regional LINK meeting on Oct. 30, 2018 at 6:00 p.m. Site councils will be encouraged to meet on that date so they can participate.
The FY20 Budget Forum dates were set for Feb. 19 in Homer, Feb. 20 in Soldotna, Feb. 21 in Kenai, and Feb. 26 in Seward.

F. Planning/Preparation Discussion for FY20 Budget Development

Mr. Kelly suggested reviewing the budget by function this year. Ms. Hayes felt that would be valuable. The committee agreed. Mr. Illg requested pie graphs to help in understanding. At their next meeting, the committee will begin with reviewing the Instruction function. Mr. Kelly will look at the other functions for a to determine a schedule. Ms. Hayes will send Mr. Kelly a "budget versus actual by function report" for FY18 (unaudited).

G. TRS/PERS Update

Ms. Hayes reported on the PERS/TRS defined contribution forfeiture information from the state. She stated she is waiting for more information regarding how grant reimbursements will work. Charter schools payments would most likely be reimbursed to the appropriate school. The remaining funds will be reviewed by the board to decide a course of action. Mr. Jones explained how reimbursements are made to the district. Ms. Hayes expects to have answers on the grant information soon. The challenge will be refunding grant programs that no longer exist.

H. Board Goals 2018-2019

Mr. Dusek discussed the board goal activities that require Finance Committee work. Administration will update the activities list based on today's meeting.

I. Information Requests to Administration

Mr. Kelly requested that staff salary schedules be included in the packet for the Sept. 10, 2018 executive session.

J. Adjourn

10:58 a.m.