APPROVED 4-1-19

Board of Education Information Committee Meeting (Tuesday, March 5, 2019)

Generated by Debbie Tressler on Tuesday, March 5, 2019

1. Board Information Committee

A. Call to Order

9:10 a.m.

B. Roll Call

Members Present: Lynn Hohl, Zen Kelly, Penny Vadla,
Members Absent: Jason Tauriainen, Joseph Yourkoski, student representative
C. Approval of Notes Jan. 28, 2109
The notes from the Jan. 28, 2109 meeting were approved as printed.

D. FY20 Budget Talking Points

Mrs. Vadla chaired the meeting in Mr. Tauriainen's absence.

The committee reviewed the process for correctly handling public communications to board members (e.g. emails and letters of concern). The president is the appropriate person to respond and, possibly, the area board member. Area board members may respond to let person know that the information or request will be addressed. Communications to board members from persons out of their service area will be forwarded the appropriate board member. The board will consider adding this procedure to the governance handbook when it is next reviewed.

Communications can be included in the general information packet with the author's permission. Mrs. Tressler will first check with the author first.

The committee discussed how to communicate the FY20 budget facts without causing more panic. Ms. Erkeneff will create a one-page flyer that states something like "to reach this deficit, this is what needs to happen" and then indicate the possible reduction actions without dollar amounts or priority.

Mr. Dusek stated that the priority list needs to be clarified by the April 1 meeting, when the board takes action on the FY20 budget. Mr. Kelly shared that the priority list might not be crucial as, based on the governor's budget, everything on the possible reduction list could be cut and the district would still be short.
Ms. Erkeneff asked for direction from the board as media call and ask for statements.
Mr. Dusek discussed the University of Alaska system and the need to work together, e.g. dual credit classes.
The committee discussed other options for sharing budget information with stakeholders (not during school hours or using school supplies). Mrs. Vadla suggested engaging the Key Communicators.
Mr. Kelly shared Mr. Tauriainen's request that the list not include anything that effects teacher cuts.
Next meeting will be on March 19 if enough members can attend.

E. Employee Communications

This item was postponed due to lack of time.

F. Adjourn

10:08 a.m.