UNAPPROVED

Board of Education Policy Review Committee (Monday, August 19, 2019)

Generated by Debbie Tressler on Wednesday, August 21, 2019

1. Board Policy Committee

A. Call to Order

3:01 p.m.

B. Roll Call

Members Present: Dan Castimore, Debbie Cary (via telephone), Mike Illg (via telephone), Matt Morse, Dave Jones, Sarge Truesdell
Others: Penny Vadla

C. Approval of Agenda

The agenda was approved as printed.

D. Approval of Notes

The notes of the Aug. 5, 2019 meeting were approved as printed.

2. Policy Review-Ongoing

A. Administrative Regulation 6187.1 Charter School Administrator Evaluation

Mr. O'Brien reported that he asked the charter school principals to review this AR during their first PAC meeting this year. The AR will be discussed further after receiving feedback from the PAC meetings.

B. BP 1240 Organizations Supporting Student Activities

Mr. Illg discussed his research regarding school and community partnerships, and advertising and commercial activities. He asked that BP 1240 be removed from the agenda until he can complete his study and bring forth two separate requests. Mr. Illg has four documents to share with the committee. Mrs. Tressler will email the documents to the committee members and include them in the packet when Mr. Illg’s revision requests are brought forward.

C. AR 5121 Assessment

Mr. Truesdell reported that he collected feedback from several school principals and they supported the policy revision. They suggested that the policy define "contact" (i.e. email, email receipt, etc) in order to verify that parents receive the information.

The committee agreed to change the word “posted” to “summarized” in the last sentence. With this change, the revision will be moved forward to a work session with the committee’s recommendation for approval.

For future consideration, the committee asked the administration to bring back a recommendation for other improvements to the policy, e.g. an exhibit to clarify the communication process.

D. BP 2250 Teacher in Charge/Principal's Designee

Mr. Jones explained that the original purpose of the policy was to assign a teacher in charge for the school year, not for a day.

The committee agreed there was no need for the revision request.

They agreed to change “Teacher-in-Charge/Principal's Designee” to “Teacher-in-Charge or Principal's Designee” throughout the policy. With this change, the revision will be moved forward to a work session with the committee’s recommendation for approval.

E. AR 1330 Use of School Facilities and Properties

This item was postponed to allow the committee and administration to gather feedback in order to decide what to specifically address.

Mrs. Tressler will email all board members to inform them that this will be discussed during the next committee meeting and to request their feedback. Mr. Jones will ask district staff for their feedback.

3. Policy New Business

A. BP 3515.7 Restrictions on Sex Offenders on Campus

Mr. Jones stated that the Association of Alaska School Boards (AASB) forwarded this recommended revision in order to adhere to current state laws. He stated that checking the sex offender list is not difficult or time-consuming.

The policy revision will be moved forward to work session with the committee’s recommendation for approval.

B. AR 6146.1 High School Graduation Requirements

During their August 5 meeting, the board returned this revision to the committee for further work on weighted grades.

For the next meeting, the committee asked the administration to provide a timeline and plan for getting feedback from site councils and stakeholders, to include a public hearing.

In addition, the administration will provide an updated list of advanced placement (AP) classes offered for the 2017-18, 2018-19 and 2019-20 school years, to include online AP classes.

C. BP 3290.1 Art Donation *REVISED

Mr. Castimore shared a second revision that he received from Ms. Hohl after the Aug. 5, 2019, school board meeting.

The committee discussed the newest version of the policy (document dated 8-19-19). The administration will have the legal department review the policy. If times allows, the policy will be presented for a work session in September with committee recommendation for removal of the second to the last bullet point (regarding the selling of items) and then approval. Otherwise, the policy will be presented in October.

D. BP 3270 Disposal of Books, Equipment and Supplies (Personal Property)

The committee suggested that an AR to this policy might be useful in further clarifying how decisions are made and who is able to bid on items. (e.g. Can employees bid on items that were placed in the auction by that employee's department?)

Mr. Jones will review current processes to determine if the policy needs expanding or needs a supplemental AR.

Mr. Truesdell left the meeting at 4:53 p.m.

The next committee meeting will be planned for Oct. 7.

4. Adjourn

A. Adjourn

4:58 p.m.