APPROVED 1-16-17

Kenai Peninsula Borough School District

148 N. Binkley St., Soldotna, AK 99669

Board of Education Meeting Minutes

Regular School Board Meeting (Monday, December 5, 2016)

Generated by Debbie Tressler on Tuesday, December 6, 2016

1. Opening Activities

A. Call to Order 6:00 p.m.

B. Pledge of Allegiance/National Anthem/Alaska Flag Song

C. District Mission Statement

Mr. Castimore read the District Mission Statement.

D. Roll Call

Members present:
Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Brian Dusek, student representative

Members absent:

Marty Anderson, Tim Navarre

E. Approval of Agenda

Approve agenda as presented.

Motion by Penny Vadla, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

F. Approval of Minutes

Approve the November 7, 2016 minutes as printed.

Motion by Penny Vadla, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

2. Awards and Presentations

A. Golden Apple Award, Mr. Galen Brantley

The Board presented Mr. Brantley with the Golden Apple Award for his service to the District and its students.

Mr. Holt joined the meeting at 6:10 p.m.

B. Golden Apple Award, Ms. Shanette Wik

The Board presented Ms. Wik with the Golden Apple Award for her service to the District and its students.

3. School Reports

A. Mt. View Elementary, Mr. Karl Kircher

Mr. Kircher, principal, shared the school vision and policies report. He discussed student academics, demographics, and the school's strategic plan. Mr. DeVolld, assistant principal, discussed school climate and the student conflict resolution plan entitled, Positive Responses to Conflict (PRC). Mr. Holt and Mrs. Vadla assisted a group of students in performing two skits demonstrating the PRC program. The after school youth chorus sang, "Put a Little Love in Your Heart."
At 6:44 p.m., Mr. Arness recessed the meeting.
At 6:48 p.m., the board reconvened in regular session.

B. Sterling Elementary, Ms. Denise Kelly

Mrs. Denise Kelly, principal, highlighted the school's Positive Behavior Intervention and Support (PBIS) program and the 21 Day Kindness Challenge and shared a video from the school's Challenge assembly. She shared a video from Ms. Norenberg's class that showed how her class applied the Challenge. Mrs. Kelly finished by asking, "What are you going to do to change the world?"

4. Public Presentations/Comments (Items not on the agenda)

No comments were offered.

5. Hearing of Delegations

None scheduled.

6. Communications and Petitions

Mr. Dusek noted the general information packet memo regarding the southern peninsula school start and stop times and thanked Mr. Jones, Mr. O'Brien, Mrs. Cisco, Ms. Arndt and Ms. Erkeneff for their work on the project. He thanked Mr. Soderquist for his work on the website revision and the progress made on the update. He reported that the State of Alaska has selected Data Recognition Center (DRC) as the new assessment vendor and testing will be provided by DRC beginning this spring. He noted the following upcoming dates: December 6, Board Work Session at Kenai Peninsula College beginning at 8:30 a.m.; December 6, District update to the Borough Assembly; December 22, end of the semester and an inservice for most schools; December 23, first day of winter break. He stated that the school holiday concert schedule is posted on the website and encouraged the Board to attend as many events as possible.

7. Representative selected by the following: Advisory Committee, Site Councils and/or Authorized Student Support Organizations, K.P.A.A., K.P.E.A., K.P.E.S.A., Borough Assembly

Mr. David Brighton, KPEA president, thanked Mr. Illg for the eyeglasses gift. He said that Mrs. Sirois did not feel well and went home. He expressed appreciation for the Mt. View Elementary presentation. He reported that KPEA is working to gather and share information with the community regarding the implementation of the Every Student Succeeds Act (ESSA).

8. Superintendent's Report

Mr. Dusek stated that several schools have held canned food drives and other events to support the community and noted the upcoming KCHS spaghetti feed to benefit the Students in Transition program. He stressed that the District emphasizes personal relationships, problem solving and kindness as displayed in the Mt. View and Sterling Elementary school reports. He noted the employee health care plan open enrollment period will close soon and thanked Mr. Jones, Mrs. Olson and Ms. Cockcroft for their work on the program changes. He remarked on the completion of Mrs. Sheila-Margaret Pothast's class project which designed an application that provides GPS and historical information on the Tsalteshi Trails. He discussed the afternoon work session with Representative Seaton and Senator Micciche and stated that he asked them to share important information as soon as possible. He observed that the upcoming legislative session will be challenging and the District will support our legislators. He stated that the governor's budget is due December 15. Mr. Dusek explained a pilot project between the District and the Kenai Peninsula College which will allow college professors to mentor Nikiski and Soldotna High school teachers in order to enable them to offer college courses to their students. He reported on his current work as the Alaska Superintendent's Association (ASA) president to prepare for the legislative session, the new assessment and noted that KPBSD continues to be a leader in the state in many areas (e.g. district learning).

9. Reports

A. Finance Report

Mr. Jones presented the finance report through October 2016.

B. Five Year Pupil Enrollment Projections

Mr. Jones presented the District's Five Year Pupil Enrollment Projections.

C. Board Reports

Ms. Hohl joined Mr. O'Brien and Mr. Hayman on a visit to Hope School to introduce Mr. Hayman as the school's new administrator. She discussed her attendance to the Seward Chamber luncheon when Mr. Trevan Walker presented and expressed appreciation for Mr. Walker's report. She also attended a Seward Chamber luncheon when Ms. Patty Linville, chair of the Seward Community Foundation Advisory Committee, presented.

Mr. Illg attended the November 9 District health insurance meeting at Homer High School. He reported on his attendance to the Association of Alaska School Board's (AASB) Annual Conference in November in Anchorage, including the Board Room Boot Camp and thanked the Board for the opportunity.

Mr. Castimore also attended the AASB Annual Conference. He attended a Nikiski North Star Site Council meeting and met Mrs. Gilman.

Mr. Holt reported on his attendance to the Kenai Peninsula School Activities Association (KPSAA) executive board meeting on November 10.

Mrs. Vadla attended the Key Communicator meeting in Kenai on November 15. She visited Mt. View Elementary to work with Mr. Kircher and the students on skits for the school report. She reported on her attendance of to the AASB Annual Conference including the Resolutions Committee and board president workshop. She announced that she was selected to serve on the AASB Board of Directors.

Mr. Brian Dusek reported on his attendance to the AASB Youth Leadership Institute. He reported on the Student Voice meeting on December 1 at Soldotna High School.

D. Committee Reports

Mr. Castimore reported that the Board Policy Review Committee met earlier in the day and discussed their agenda items.
Mrs. Vadla reported that the Communications Committee met earlier in the day and discussed their agenda items.
Mr. Holt reported that the Legislative Committee did not meet earlier due to the afternoon meeting with Kenai Peninsula legislators.

E. Board Work Session Report

Mr. Arness reported that the board held work sessions entitled Hanover Research Update, FY17 Budget Revision, 2016-2017 Class Size Report, Five Year Pupil Enrollment Projections, Board Policy, 2017-18, 2019-20 Districtwide School Calendars, and FY16 Comprehensive Annual Financial Report (CAFR). All members present at the meeting, attended the work sessions.

10. Consent Agenda

A. Approve Consent Agenda

Resolution: Move to approve the Consent Agenda

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

B. 2018-19 and 2019-20 Districtwide Calendars

Resolution: Move to approve the 2018-19 and 2019-20 Districtwide School Calendars

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

C. Leave of Absence Extension Request/Support

Resolution: Move to approve the request for an unpaid leave of absence extension.

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

D. Leave of Absence Request/Support

Resolution: Move to approve the request for an unpaid leave of absence.

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

E. 2016-17 Long-Term Substitute Contract(s)

Resolution: Move to approve long-term substitute contract(s).

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

F. 2016-17 New Administrator Contract(s)

Resolution: Move to approve New Administrator Contract(s).

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

G. 2016-17 New Teacher Contract(s)

Resolution: Move to approve 2016-17 New Teacher Contract(s).

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

H. Board Policy

Resolution: Motion to approve AR 4117.6 Informal Hearing for Nonretention of Nontenured Staff 2016-12-05

Move to approve the Consent Agenda

Motion by Lynn Hohl, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

11. Action Items

A. Board Policy

Motion 1: Move to divide the question between BP 3470, Fund Balance and BP 6187 Charter Schools, BP 6146.1 High School Graduation Requirements, BP 6146.8 Diplomas, as a group.

Motion by Dan Castimore, second by Lynn Hohl.

Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

Motion 2: Move to approve BP 6187 Charter Schools, BP 6146.1 High School Graduation Requirements, BP 6146.8 Diplomas.

Motion by Dan Castimore, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

Move to postpone BP 3470 Fund Balance to the January 16, 2017 meeting.

Motion 3: Motion by Dan Castimore, second by Bill Holt.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

B. Aurora Borealis Charter School Application Renewal

Move to approve Aurora Borealis Charter School renewal application for 8 years

Motion by Bill Holt, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Joe Arness

No: Dan Castimore, Penny Vadla

Advisory Vote, Brian Dusek: Yes

C. Fireweed Academy Charter School Renewal Application

Move to approve Fireweed Academy Charter School renewal application for 10 years

Motion by Zen Kelly, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

D. Soldotna Montessori Charter School Application Renewal

Move to approve Soldotna Montessori Charter School renewal for 9 years

Motion by Bill Holt, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

E. FY16 Comprehensive Annual Financial Report

Move to accept the FY16 Comprehensive Annual Financial Report.

Motion by Dan Castimore, second by Mike Illg.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

F. FY17 Budget Revision

Move to approve this FY17 Budget Revision.

Motion by Bill Holt, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

G. KPBSD Health Costs Review Committee

Move to approve establishment a Board special committee entitled KPBSD Health Care Costs Review

Motion by Bill Holt, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

No: Dan Castimore

Advisory Vote, Brian Dusek: Yes

H. Information Committee

Move that the Board combine the Legislative Committee and the Communications Committee to form a standing Board Information Committee

Motion by Bill Holt, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

Advisory Vote, Brian Dusek: Yes

I. Executive Session

Move the Board go into executive session to discuss matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the school district. The session is held to discuss the FY16-18 district office staff and administrator salary scales. 8:01 p.m.

Motion by Dan Castimore, second by Lynn Hohl.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla

No: Joe Arness

No advisory vote was called.

J. Adjourn Executive Session

Move to adjourn the executive session. 8:36 p.m.

Motion by Bill Holt, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Dan Castimore, Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

No advisory vote was called.

K. FY16-18 Exempt Employee Salary Schedule

Move to approve the FY16-18 Exempt Employee Salary Schedule

Motion by Mike Illg, second by Penny Vadla.

Final Resolution: Motion Carried

Yes: Lynn Hohl, Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

No: Dan Castimore

Advisory Vote, Brian Dusek: Yes

L. FY16-18 District Office Administrator Salary Schedules

Move to approve the FY16-18 District Office Administrator Salary Schedules.

Motion by Penny Vadla, second by Bill Holt.

Final Resolution: Motion Carried

Yes: Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

No: Dan Castimore, Lynn Hohl

Advisory Vote, Brian Dusek: Yes

M. FY16-18 Kenai Peninsula Administrators’ Association (KPAA) Negotiated Agreement

Move to approve the FY16-18 Kenai Peninsula Administrators’ Association (KPAA) Negotiated Agreement.

Motion by Penny Vadla, second by Bill Holt.

Final Resolution: Motion Carried

Yes: Bill Holt, Mike Illg, Zen Kelly, Penny Vadla, Joe Arness

No: Dan Castimore, Lynn Hohl

Advisory Vote, Brian Dusek: Yes

12. First Reading of Policy Revisions

13. Public Presentations/Comments

No comments were offered.

14. Board Comments

Ms. Hohl attended the AASB Annual Conference including the Resolutions and Awards committee meetings. She attended the Key Communicator meeting in Kenai and the district health insurance meeting in Seward. She expressed concern and stated that Soldotna Montessori Charter School should continue Montessori training for teachers and parents. She expressed appreciation for Ms. Wik and her work at the Nikiski Boys and Girls Club. She expressed appreciation for the school reports. She requested telephonic participation for the January meeting. She suggested Mrs. Vadla attend the Borough Assembly meeting with Mr. Dusek on December 6.

Mr. Illg wished Mrs. Olson well in her retirement. He expressed appreciation for Mr. Dusek's service as ASA president and Mrs. Vadla's election to the AASB Board of Directors. He stated that this is the 28 year of "The Nutcracker" production in Homer. He thanked the administration for their work on the southern peninsula bussing changes and said that Mr. Kelly and he will continue to educate the public on the progress. As a former wrestling coach, he wished good luck to Kenai, Homer, Soldotna and Nikiski High School wrestlers at the upcoming state championships. He wished everyone a Merry Christmas and Happy New Year.

Mr. Kelly expressed appreciation for the school reports. He made note of Mr. Sean Dusek's appearance in the Sterling Elementary video. He is looking forward to attending the AASB Winter Boardmanship Conference this coming weekend.

Mr. Holt said that he will miss working with Mrs. Olson. He stated that his word of the day is "illuminative" from the afternoon's Hanover Research report. He reported that the Tsalteshi ski trails are ready for skiing.

Mrs. Vadla expressed appreciation for working with the Mt. View Elementary students on their skits and conflict wheel. She thanked Representative Seaton and Senator Micciche for attending the afternoon's work session. She thanked Mrs. Kelly for her school report. She expressed appreciation for the CAFR and Hanover reports. She congratulated the Golden Apples award winners. She wished everyone God's blessing, a Merry Christmas and Happy New Year.

Mr. Dusek expressed appreciation for the school reports. He congratulated Mr. Brantley and Mrs. Wik on their Golden Apple awards. He wished everyone a Merry Christmas and Happy New Year.

Mr. Arness commented on the salary schedules approved during the meeting and the need to be allies with the district office staff. He wished everyone a Merry Christmas and a good holiday season.

15. Executive Session

No Executive Session was needed.

16. Adjourn

Mr. Arness adjourned the meeting at 8:53 p.m.