Board of Education Governance Handbook Committee (Monday, May 15, 2017)

Generated by Debbie Tressler on Tuesday, May 16, 2017

1. Opening Activities

A. Call to Order 10:40 a.m.

Attendance

Present: Lynn Hohl, Penny Vadla, Sean Dusek, Debbie Tressler

Absent: Dan Castimore

B. Approval of Notes

With no revisions made, the notes of the April 24, 2017 meeting were approved.

2. Discussion

A. Review Board Feedback

The committee received no feedback from other board members.

B. Handbook Development

The committee continued its work on the handbook categories and content.

The categories to date are:

INTRODUCTION

(Revise draft narrative. Add Philosophy of Leadership, Representation, and Culture of Respect or Governance Culture.)

MISSION, VISION, GOALS, AND GUIDING PRINCIPLES

BOARD MEMBER ROLES AND RESPONSIBILITIES (revise current narrative)

Advocacy

Appeals to the Board of Education

Board Member Responsibilities (See pg. 3 of current handbook)

Board and Superintendent Relationship

Board Bylaws

Budget Process (include CAFR, revisions, transfers)

Code of Ethics (Acceptable Board Behavior, Board Conduct or Member Concerns Regarding Another Member’s Conduct)

Board Self-Evaluation

Committee Service

Communication (add community remote meeting participation)

Community and Employee Recognition

Community Roles and Responsibilities

Constituent Services

Graduation Ceremony Participation

Participation in Other Organizations/Governmental Entities (official representation vs individual)

Requests and Visits

Confidentiality

Conflict of Interest

Discipline of Member

Elected Official

Qualifications

Orientation/Onboarding

Elections-every 3 years, campaign directives,

Exit survey/interview

Resignation

Filling a vacancy

Governance

Committee Service

Collective Bargaining

Parliamentary Procedure

Preparation

Representation (retitle – cannot act alone only as a whole)

Requests and Visits

Role with the Kenai Peninsula Borough

Legal Counsel

Oath of Office

Officers of the Board

Personnel

Hiring

Evaluation Process

Collective Bargaining

Certified Contracts (tenure)

Planning

Board Goals

Strategic Plan

Problem Solving

Professional Development

Superintendent Hiring

Superintendent Evaluation

Travel and Compensation

Voting (include quorum)

BOARD BUSINESS AND OPERATIONS

Attendance/Excused Absences, remote participation

Agenda Availability and Meeting Information

Agenda Planning

Board Administrative Secretary

Board Contact Information

Board Organizational Meeting/Annual Expectations

Business Meetings (Schedule [meeting calendar], Regular and Special)

Executive Sessions

Indemnification

Meeting Audio

Meeting Protocols and Acceptable Board Communications

Minutes

Open Meetings Act

Requests for Information

Sunshine Fund

APPENDIX

Board Policy (link)

Effective Leadership Evaluation (link)

Strategic Plan (link)

References (Acronyms, Parliamentary Procedure)

Resources

Other categories under consideration include: student, personnel and public hearings, board authority and responsibility (possibly in Introduction), board member requests to administration for information, Open Meetings Act and Freedom of Information Act information (appendix).

The handbook will be posted online for easy availability and searching.

The superintendent and board evaluation processes need to be reviewed; this is a good goal to consider for next year.

The committee discussed providing board policy links throughout the document to back up the content versus providing one link in the Appendix to the entire policy or a "Hot Topic" section for frequently used policies (e.g. Code of Ethics, complaints).

The board should consider a work session the day after the October election, for the board to review how their business is conducted and the annual expectations.

Legal questions: Can the board legally remove a member from service? Can two members of a three person committee discuss the handbook via telephone, Skype or other means? Mrs. Tressler will ask the borough attorney.

Next meeting: No future committee date is set yet. Mrs. Vadla will talk to Mr. Arness about the meeting schedules on June 5 and June 6 to arrange for a handbook work session. Options are a 30 minute work session on June 5 and a 1-2 work session on June 6 (if needed) or a June 6 work session only.

Adjourned 12:38 p.m.