APPROVED 03-04-2024

Board of Education Finance Committee Meeting (Monday, February 5, 2024)

Generated by Nikkol Sipes on Wednesday, February 7, 2024

1. Board Finance Committee

A. Call to Order

Mr. Kelly called the meeting to order at 1:03 p.m.

B. Roll Call

Members Present: Zen Kelly, Kelley Cizek (attending virtually), Virginia Morgan (attending virtually), Jason Tauriainen
Other Board members present: Penny Vadla, Tim Daugharty, Dianne MacRae, Miss Maggie Grenier, Student Representative, Patti Truesdell

C. Approval of Agenda

The February 5, 2024 Finance Committee meeting agenda was approved as presented.

D. Approval of Minutes 01-08-2024

The January 8, 2024 Finance Committee meeting notes were approved as printed.

2. Finance New Business

A. FY25 Budget Discussions

Mr. Kelly invited Ms. Hayes to speak to the FY25 budget discussion. She noted that the balancing act software is a very useful tool when discussing and making adjustments to the variables to balance the budget. Mr. Kelly invited Ms. Hayes to cover the Balancing Act software for members. Ms. Hayes began with the Revenue variables. Ms. Morgan posed a question regarding where the public can find the link to the Balancing Act. Ms. Hayes posed that this link will be available on the KPBSD website. Mr. Kelly spoke to the local revenue provided on the balancing act software. Ms. Cizek posed a question regarding the rent cost. Ms. Hayes spoke to this. Ms. Hayes continued to provide the introduction to the balancing act software for the expenditure variables. Mr. Tauriainen posed a question regarding Programs and flex schools, and if there may be a way to reduce expenditures in these programs. He also posed a scenario with educating the public in regards the consequences associated with the PTR numbers in particular within the software. Such as larger class sizes, and potential program losses. Mr. Kelly spoke in regards to the Board being responsible for communicating to the public, but also taking the input from the community and stakeholders through this software to make a decision in balancing the budget. Mr. Kelly spoke to what a PTR can mean, including what a school can offer. Ms. Hayes continued with the expenditure variables for Small Schools classrooms PTR. Mr. Tauriainen posed a question in regards to reducing pool manager or theater tech and manager working days. Ms. Hayes spoke to this. Ms. Hayes continued with explaining the Balancing Act Software expenditure variables. Mr. Kelly requested Ms. Hayes to speak to the NSBA expenditures. Ms. Hayes spoke to this and that NSBA membership has not been renewed for the past two years. Ms. Hayes continued with the expenditure variables in the Balancing Act Software. Mr. Kelly spoke in regards to the comment section within the software and that it can be useful for input from stakeholders even though those areas are "locked". Ms. MacRae posed a question regarding healthcare. Ms. Hayes spoke to this. Ms. Hayes continued with the expenditure variables. Mr. Kelly posed some clarifications for agenda items up for action this evening and how they are not reflected within the balancing act software currently. Ms. Cizek posed a question in regards to PTR adjustments. Mr. Kelly spoke to this and gave further clarifications in regards to non tenure teacher contracts. Mr. Crabtree was invited to speak to the types of contracts that are up for action this evening, in particular he spoke to the contracts related to the hard to fill positions. He also spoke to the process of retention and natural attrition. Mr. Tauriainen to the value of having as much information as possible when making difficult decisions regarding the budget in the future. Mr. Crabtree spoke to natural attrition further, and once the tenure teacher contracts are passed it kickstarts the hiring process to be able to get a clearer idea of positions to fill as far as retention and recruitment are concerned. Ms. Vadla posed further questions regarding the non tenure teacher contracts that are action items this evening. Mr. Crabtree spoke to this.

3. Information Requests to Administration

There were no requests made at this time.

4. Adjourn

Mr. Kelly adjourned the meeting at 2:04 p.m.