Board of Education Committee Meetings (Monday, November 6, 2017)

Generated by Debbie Tressler on Thursday, November 9, 2017

1. Information Committee Approved 12/5/17

A. Call to Order

11:36 a.m.

B. Roll Call

Present: Tim Navarre, Penny Vadla (joined the meeting at 11:50 a.m.

C. Approval of Notes

The notes from the Sept. 11, 2017 and Oct. 16, 2017 meetings were not approved due to lack of a quorum.

D. AASB Annual Conference Preparation

The committee discussed Anchorage School Board member Dave Donley’s recent opinion in the Anchorage Dispatch News regarding school cost differential and a request for new study by the state. Mr. Dusek explained the impacts such a study would have on KPBSD and other districts.

F. Adjourn

12:30 p.m.

2. Board Policy Committee Approved 12/4/17

A. Call to Order

12:06 p.m.

B. Roll Call

Present: Dan Castimore, Mike Illg, Zen Kelly
Absent: Marty Anderson

C. Approval of Agenda

The agenda was approved as presented.

D. Approval of Notes

The notes of the Oct. 16, 2017 meeting were approved as printed.

E. Board Policy Review AR 1330 Use of Facilities and Properties

The committee continued their work on AR 1330 Use of Facilities and Properties discussing the proposed fees for theater use by commercial entities. At the next meeting, Mr. Jones will bring back to the committee the information previously discussed regarding these fees. Mr. Castimore recommended that, after the policy's wording is agreed upon, the committee forward the policy to a work session of the full board in order to gain their input on the fee rates.

F. Board Policy New Business

These items were not discussed due to lack of time.

BP 5127 Graduation Ceremonies and Activities
BP 5144 Student Discipline
BP 5111.2 Foreign Exchange Programs
E 9130a Committee Charge for Board Policy Review Committee
Review of Section 1000 Community Relations
Review of Section 9000 Bylaws of the Board
Mr. O'Brien will bring forward some information for BP 5127 at the next meeting.

Mr. Tauriainen brought forward and idea from another member regarding committee assignments suggesting that board bylaws be reviewed to allow new members to join committees before the meeting in which the board acts upon assignments. It was decided not to look at this as the current process is a best practice and not causing issues.

G. Adjourn

1:02 p.m.

3. Finance Committee Approved 12/4/17

A. Call to Order

1:12 p.m.

B. Roll Call

Present: Zen Kelly, Dan Castimore, Lynn Hohl, Mike Illg

C. Approval of Notes

The notes of the Oct. 16, 2017 meeting were approved as printed.

D. Budget Development

Mr. Jones explained how the administration uses the projected enrollment to begin developing the amounts for the upcoming budget year. He explained that the administration will use flat funding for FY19 budget funding planning. Expenditures are 80% staffing and the budget is planned according to staffing formulas. Assuming flat revenues and current expenditures, the deficit will be determined and presented to the Board in January. More detailed numbers are usually presented in March but can be delayed to allow for better accuracy but, an earlier look is usually better.

E. Finance Reports - Utilities and Energy 2017-11-6

Ms. Hayes explained the utilities and energy expense reports. Mr. Soderquist explained costs of telephone services and the variances at different schools.

F. Information Requests to Administration

There were none made during the meeting.

G. Adjourn

1:51 p.m.

Submitted by Debbie Tressler, Board Administrative Secretary