Background Information:

Quarterly budget transfer information is presented to the Board of Education at the end of each quarter to apprise them of the budget transfers needed to maintain accuracy in the District’s budget. More detailed information is available upon request at District Office at 148 N. Binkley Street, Soldotna, Alaska.

Quarterly Budget Transfer Report: This printout recaps the budget transfers that were approved for the quarter just ended, with the following headings:
	Fund	The fund code of the budget transfer
	BT#	The budget transfer number assigned to each transaction
	Date	The date the budget transfer was entered
	Location Description	The location/school entering the budget transfer
	Function Description	The function description of the budget transfer
	Program Description	The program description of the budget transfer
	Object Description	The object description of the budget transfer
	Budget Transfer Description	The description of the reason the budget transfer is needed
	Total Budget Adjustment	The amount of the budget transfer

BP3310 – Transfer of Funds:

All transfers between funds shall have Board approval.

Budget transfers within funds in excess of fifty thousand dollars ($50,000) shall have Board approval.

Budget transfers under fifty thousand dollars ($50,000) shall be approved by the Superintendent. An informational summary of these transfers will be reported to the Board quarterly.

Monthly revenue and expenditure information is presented to the Board of Education to apprise them of the District’s finances in relationship to respective budgets. More detailed information is available upon request at District Office at 148 N. Binkley Street, Soldotna, Alaska.

Revenue Summary by Fund: This printout recaps fund specific revenue information per the following column headings:

	Budget Amount	The original budget amounts approved by the Board of Education.

	Adjusted Budget	Includes the original budget amounts, budget transfers and budget revisions.

	Current Activity	Includes activity for the month noted in the report.

	YTD Activity	Includes year-to-date activity.

	Requisition/Encumbrance	Not applicable to revenue accounts.

	Unencumbered Balance	Expected revenue yet to be received for the fiscal year.

Expenditure Summary by Fund: This printout recaps fund specific expenditure information per the following column headings:

	Budget Amount	The original budget amounts approved by the Board of Education.

	Adjusted Budget	Includes the original budget amounts, budget transfers, budget revisions and rollover encumbrances from the prior year.

	Current Activity	Includes activity for the month noted in the report.

	YTD Activity	Includes year-to-date activity.

	Requisition/Encumbrance	Reflects the total amount of encumbered funds.

	Unencumbered Balance	Budgeted amounts not yet encumbered or expended, but available for use.

Source of Revenue by Fund: This report presents a more detailed view of the Operating Fund revenue categories. The columns reflect the same information as noted above for the Revenue Summary by Fund Report.

Expenditure Summary by Fund and Function: This report presents a functional recap of the Operating Fund. The columns reflect the same information as noted above for the Expenditure Summary by Fund.

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