Skip to main content

© 2026 Kenai Peninsula Borough School District. All rights reserved.

KPBSD E-Governance
  • Featured
  • Meetings
  • Policies
  • Library
  • AR 3100Budget
  • AR 3310Purchasing Procedures
  • AR 3311Bids
  • AR 3350Payroll-IRS Retirement Plans
  • AR 3360Travel and Per Diem
  • AR 3440Inventories
  • AR 3451Petty Cash Funds
  • AR 3471Equipment Reserve Fund
  • AR 3514.2Pest Management
  • AR 3515School Safety and Security
  • AR 3515.5Emergency Action Plan
  • AR 3522District Information Security Program
  • AR 3530Risk Management
  • AR 3531Recovery for Property Loss or Damage
  • AR 3541.1School-Related Trips
  • AR 3543.1Hazardous Bus Routes
  • AR 3544.1Vehicle Maintenance
  • AR 3550Student Nutrition Services Charge Policy
Policies
Administrative Regulations·3000 Business & Instruction Support Operations

AR 3310Purchasing Procedures

Policy Details

Status
Active
Cross references
  • BP 3110 Transfer of Funds
  • E 3310 p-Card Use Agreement
  • BP 3310 Purchasing Procedures
  • E 3310(a) Alternative Lodging for Staff and Student Travel (Bed and Breakfast (B&B)/Vacation Rentals)
  • AR 3451 Petty Cash Funds
Adopted
1/12/2009
Last reviewed
4/1/2024
Last revised
4/1/2024

Purchasing Requisitions/Purchase Orders

  1. Insofar as possible, goods and services purchased will meet the needs of the person or department ordering them at  the lowest price consistent with standard purchasing practice. KPBSD will take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible to meet federal procurement standards. Vendor responsiveness, maintenance costs, replacement costs, and trade-in values shall be considered when determining the most economical purchase price.
  2. Requisitions for budgeted items shall originate from personnel directly responsible for their use. All requisitions shall be given proper review for approval or disapproval by the appropriate administrative personnel.
  3. Every transaction between a buyer and seller involving the transfer of property, equipment, or supplies shall be made by purchase order, procurement card, formal contract, or petty cash expenditure.
  4. Purchase orders and formal contracts shall be signed by the Superintendent.
  5. At the commencement of any contract, the KPBSD and the successful bidder shall each designate a contract administrator. Such persons shall be the respective party’s single point of contact for purposes of management of the contract.
  6. Procurement cards issued in the responsible employee’s name shall be utilized in accordance with parameters set forth in the E 3310a pCard Use Agreement and Guidelines. Receipts and documentation shall be forwarded to the business office for payment.
  7. The business office or other appropriate administrative entity shall verify the availability of funds.
  8. Employees who violate procurement standards may face disciplinary actions from the Administration and/or the Board.

Quantity Purchasing

Quantity buying shall be effected whenever practicable and feasible in order to achieve an economy of scale in accordance with the total needs of the School District.