Board Policies9000 Bylaws Of The Board
Meetings of the Board are conducted for the purpose of accomplishing District business. A meeting of the Board will consist of any gathering of the members of the Board when more than three members of the Board, or a majority of the members, whichever is less, are present and collectively consider a matter upon which the Board is empowered to act. As a matter of District policy and state law, meetings ordinarily will be open to the public. The Board may meet in closed sessions only to discuss certain matters as permitted or required by Alaska's Open Meetings Act.
Reasonable public notice will be given for all meetings of the Board in accordance with law and District practice, and will be posted online and at the District Office before the meeting. Such notice will include the date, time and place of the meeting. If the meeting is virtual, hybrid (virtual and in-person), or by teleconference, the method of accessing and participating in the meeting will be included.
Regular Meetings
The Board will adopt a yearly calendar specifying the date, time and place of each regular meeting. The local media will be provided with the annual calendar of regular Board meetings and will be notified of any changes to the calendar.
Unless changed by the Board, regular meetings will be held at 6:00 p.m. at Borough Assembly Chambers. Notice of regular meetings will be advertised as required by state law.
Work sessions
Work sessions will be conducted as necessary on items for Board member knowledge. Work sessions are public meetings. Public members may participate at the invitation of the Board President. A summary is given during the regular Board meeting.
Work sessions prior to regular meetings as well as work on other committees are included as part of the expectations for Board service.
Special Meetings
Special meetings of the Board may be called by the presiding officer or a majority of the Board members.
Except in the case of an emergency, notice of special meetings will be provided at least 24 hours before the meeting. This notice will specify the date, time, and place of the meeting. If the meeting is virtual, hybrid (virtual and in-person), or by teleconference, the method of accessing and participating in the meeting will be included. Such notice will be given to all Board members, the Superintendent and to the local news media. This notice also will be posted online and at the District Office at least 24 hours before the meeting.
Notice of a special meeting will include a statement of the purpose of the meeting. No business may be transacted at this special meeting, other than that which is specifically stated in the notice of the meeting.
Emergency Special Meetings
The Board president will give notice of an emergency special meeting to the local media by telephone before the meeting. If telephone services are not functioning, the notice requirement is waived. In that event, as soon after the meeting as is practicable, the Board will notify the local media that the meeting was held and will describe the purpose of the meeting and any action taken by the Board.
Remote Participation
Recognizing the inherent responsibility and statutory duties of the Board members, the Board expects Board members to attend and participate at meetings of the Board. Though great importance is given to the physical presence of Board members at meetings, the attendance and participation of members remotely is authorized whenever physical presence is not practicable. Members participating remotely will cast votes verbally or, in the event of a roll call vote, via online voting through the current eGovernance software (i.e. BoardDocs).
Legal Reference:
ALASKA STATUTES
14.08.091 Organization, oath and bond
14.14.070 Organization of school board
14.14.080 Declaring a school board vacancy
29.20.020 Meetings public
44.62.310 Government meetings public
44.62.312 State policy regarding meetings